Fees and Policies
FEES
Because we know that each team is unique, we have a "menu" of pricing options available.
By far the most popular option is the "flat fee" which includes up to five (5) matches and your practice time.
The flat fee for 2012 is $490 IF PAYMENT IS RECEIVED BY 31ST JULY 2011. If payment is received after this date, but before 30th November, the fee is $520. After this date, the fee is $575. Teams wishing to play more than 5 matches will be charged an addtional $80 per team per match.
For teams wishing to play fewer matches, or for those teams only staying for a couple of days, then we have an individual fee of $130 per team per match. PLEASE NOTE THAT TEAMS ARE LIMITED TO 2 MATCHES WHEN TAKING THIS OPTION. If practice time is required, this is available at $12 per court hour.
ALL TEAMS PAYING THE FLAT RATE FEE MUST RESERVE THEIR ACCOMMODATION THROUGH SPRING BREAK SPORTS. THERE IS A SURCHARGE OF $350 PER TEAM FOR THOSE WISHING TO MAKE THEIR OWN ACCOMMODATION ARRANGEMENTS.
MATCH GUIDELINES
Singles - Two out of Three Sets
Doubles - One Eight Game Pro Set
Your individual match schedule will advise you whether your match starts with singles or doubles. To enable all the matches to be fitted in, you MUST adhere to this requirement. Please notify SBS if you require to play doubles first for a particular match.
RAIN POLICY
In the (unlikely!) event of rain or inclement weather, SBS will do its best to re-schedule matches or practice, based on court availability. Unfinished matches - where a result has not been determined - that exceed the allotted time will be re-scheduled based on court availability. Spring Break Sports will make the final decision. SBS accepts no responsibility if matches are unable to be re-scheduled.
ITA CODE OF CONDUCT
The ITA Code of Conduct will be enforced.
POLICIES
1 Spring Break Sports Inc, its Directors, employees, agents and partners, accept no liability whatsover in relation to any accidents, injuries or loss of monies, jewelry or valuables of any kind or for any damage caused to either players, coaches, assistants or others traveling with the Team.
2 It is a condition of participation that when a team signs up to Spring Break Sports Inc, they are bound by the fees and policies in operation by SBS. Payment is deemed as acceptance of all Spring Break Sports' Terms of Business - as listed on the website and updated from time to time.
3 It is a condition of participation that each team lists all playing facilities on their own insurance and provides SBS with an insurance certificate showing this by the 1st February 2012. In addition each team must provide an Insurance Certificate listing Spring Break Sports Inc as Additionally Insured. Failure to provide this will mean teams are unable to participate in the program and no monies will be refunded.
4 In the event that a team wishes to cancel, match fees will be fully refunded up to the 1st November 2011. After that date, a $100 administration fee per team will be deducted from the refund. No refunds will be given after 15th January 2012.
5 Accommodation must be booked through SBS, otherwise a fee of $350 per team will be charged.
6 Any applicable taxes are charged at the prevailing rate and are subject to alteration without notice.
7 Failure to pay invoices by the specified deadlines could result in cancellation without notice.
8 If a team wishes to use a Florida Tax Exemption Certificate this must be provided to Spring Break Sports at time of first payment - and must be valid for duration of stay.
9 No matches will be confirmed until payment has been received from both teams.
10 Accommodation reservations are made on behalf of the College/High School/University Teams - the actual contract is between the College and the Accommodation Provider - as signed for at Check In.
11 The College Teams must abide by all the Terms and Conditions set out by the Accommodation Provider at time of check in.
12 The Accommodation Provider will take a security deposit at time of check in - this varies between $250 and $300 PER UNIT - depending on Accommodation Provider's policy.
13 Spring Break Sports Inc's obligation regarding the relationship of host hotels/vacation homes/condos and participating teams ends after confirming your reservation with both the hotel/vacation homes/condos and a team representative.
14 All accommodations must be booked by 1st January 2012 and are on an Availability Only basis. Spring Break Sports Inc will endeavour to accommodate your first housing option.
15 Home/condo cancellations made within 45 days of arrival will forfeit the deposit of $500; within 30 days of arrival 50% of the total value of the booking and within 21 days or no show 100% of the value of the booking.
16 Spring Break Sports Inc is registered with the State of Florida as a Seller of Travel. Registration No. ST35352.
Testimonials:
Thank you for setting up a great spring break trip in 2011. We had a great experience training and competing here, largely due to the event's coordination. Thank you!
Carolina Mayorga-Perry, Rockhurst Uni
Once again, my teams and I thoroughly enjoyed our week in Florida. You continue to provide a first-rate tennis experience for collegiate players from across the country and to preclude many potential headaches for their coaches. The accommodations and the sites are obviously superb, but you and the team are really the most important parts of Spring Break Sports, as you make absolutely certain that everything operates smoothly. Not only will Wesleyan Tennis definitely return to Orlando in 2012, but, as always, I will enthusiastically recommend your service to other coaches.
Ken Alrutz, Wesleyan Uni
I just wanted to write to thank you for all you did for my team to help make our Spring break trip to Orlando successful. Your attention to the details helped to make things so much easier for Ale and I. We look forward to using your services again.
Keith Puryear, US Naval Academy
Thank you so much for a great week in Florida. We had a stellar week-undefeated and 300 wins. You all have this spring break thing down to a science.
Ann Koger, Haverford College
I wanted to thank you for organizing our practice sessions and matches. We had an incredible experience down in Orlando
Brian Kuscher, Wellesley College
Just clearing my computer as I am about to leave soon for the last time. Thought of all the great things you have done for us when we come to Florida. You run a great program. Keep it up. I will certainly recommend you to the new coach. You have been a vital part of our spring.
Don Hanson, South Dakota State Uni
Thank you so much for all of your help with our spring break trip this past school year. My team had a great time both on and off the court. We certainly could not have managed without your expert help.
Gemma Alexander-Mozeak, St John's Uni
We have been using Spring Break Sports to make arrangements for our spring break trip for five years. Paul does a great job of taking the frustration out of arranging for courts and housing. We have never had difficulties in finding quality teams to play, and consider the trip an important highlight of our season.
Phil White, Southern Nazarene
We had a great time for the second year in Orlando with Spring Break Sports. We played great competition against teams we would not play otherwise at first class facilities. Everything ran smoothly and our players had a very positive experience. You and your staff did a great job of taking care of us! We plan on returning for 2012!!
Peter Howell, Oglethorpe Uni